Old National Bank (ONB) & Mohr Partners: Streamlining Lease Administration

Old National Bank (ONB) is a leading regional bank that offers a full suite of financial services across various locations.

ONB was managing a large and diverse lease portfolio, spanning different property types and varied lease terms, with lease administration handled internally and payments processed through Coupa by its Accounts Payable (AP) team. As the portfolio grew, this segmented approach made it increasingly difficult to keep lease data accurate, coordinate across departments, and deliver efficient, reliable financial reporting and regulatory compliance.

  • Organized lease documents, updated square footage and vendor records, and maintained abstractions.
  • Reviewed financial activity, including One-Time Payments (OTPs) and system modifications.
  • Implemented rent payments, including landlord outreach and penny testing to validate vendor setup.
  • Consolidated separate Bermer and ONB billing (April 2026) into one payment run through Mohr’s AP system.
  • Set up end-to-end invoice management: logging, lease and rent roll review, coding, ONB approval, and payment.
  • Introduced a monthly rent variance report and a monthly deadline calendar from invoice receipt to reporting.
  • Added monthly parking reports, subtenant payment follow-ups, and 2025–2026 utility usage and cost tracking.
  • Leveraged Cash Flow 360 for payables, receivables, cash flow visibility, and accounting software integration.
  • $500K+ in annual savings.
  • $51,052.69 in CAM/OPEX savings identified across 33 reconciliations.
  • 169 CAM/OPEX reconciliations completed, including 16 insurance and RE tax and 2021–2023 catch-up.
  • 1,931 financial tasks across 194 leases, including 1,758 invoices and statements.
  • 3 landlord refunds/credits recovered; 176 utility tasks validated before payment.
  • Rent payments live since 3/1/2024; 380 One-Time Payment tasks completed in ProLease.
  • Scope expanded to parking, subtenant, utility, and invoice processes.

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